BMA lesson 4

 Administration continuation

Defining certain terminologies under administration.

The following are some major activities that administration undergo in executing their duties for management.

EARLIEST MANAGEMENT PRACTICES

 Henri Fayol, one of the early fathers of management, identified the core functions for administrative  activities. 

According to Fayol, the main administrative duties included planning( putting down short term goals), organizing(bringing a team together), staffing( looking for people to fill vacant positions), leading(demonstrating leadership qualities), coordinating(linking teams together), and controlling( enforcing rules). 

Let us discuss these activities in brief.

 Planning :

 The first step taken by administration. After management has handed down their long term objectives, administration now  breaks it down and formulates their goals to achieve management objectives in the shortest possible time.  The process whereby administration makes effort to achieve management's big vision or objectives by considering the how to achieve it, and when to achieve it is called planning. There will also be planning made for production, marketing, sales target,  profit making and budgeting, and recruitment, among other activities for all departments. Planning sets an idea into motion.

 Organizing : 

Administration will need to create a system which supports the management plans to work. To organize means to look out for and to select or put together, competent team who can execute an assignment for administration head. It takes the effort of good administrative organization to build the right team who will be capable enough to execute plans passed on to administration. The head of administration ( Managing Director ) will organize his people ( executive directors ) to also do the same with their members in their respective departments so that work can be done.

 Staffing : 

Staffing is the supply to the company, the right calibre of workforce to fill created positions. Recruitment exercise is a means to bring on board, brains which can drive the company’s vision and its goals forward. When ever there is a shortage of human resource or labour, Administration head and the HR department work together to bring the best brains into the company to work for the organization. _Staffing of workforce_ is an administrative task.

 Leading :

 leading is the act of championing a workforce to act according to plans or goals. It is the demonstration of leadership, qualities and nobility for followers to believe, trust and to follow.

 Coordinating : 

This involves the liaising between and the forwarding of all reports from the team to management for review, while getting instructions from management back to the administrative level. 

 Controlling :

 controlling is the effort to institute checks and balances, and to evaluate performances, according to short and long term goals.